Calendar: Introductory guide
Every appointment, every practitioner, every room — all in one place. With Pabau's calendar, you can see what's coming, spot the gaps, and stop juggling it all in your head.
- Available on: All Pabau plans
- Pricing structure: Included as standard
- Where you can use it: Pabau web and the Pabau GO iOS app
- Set-up time: The Calendar is one of foundational features in Pabau. However, it's dependent on other features being set up first. Read more in the Before you start section.
- Ideal for: Clinic managers who need a clear overview of upcoming appointments
- Best-kept secret: Pabau's built-in waitlist feature fills cancellations for you. Clients can join it themselves online or you can add them manually, and they'll be notified when a slot opens up. The result? Gaps in your diary get filled without anyone picking up the phone
What is the calendar?
The calendar is heartbeat of your business, where your clinic's day comes together. Every appointment, block, and booking lives here, across all your practitioners, rooms, and locations.
Set working hours and availability, drag and drop to move appointments, capture deposits at the point of booking, and let clients book themselves in online. Whether you're a solo practitioner or a multi-site group, the calendar gives you one clear view of what's happening and what's coming up.
🤔Scheduler vs. Calendar — what's the difference?
You use the Scheduler to manage your staff: shifts, working hours, and coverage. Meanwhile, you use the Calendar to manage your appointments: booking clients in, taking deposits, rescheduling, and running a waitlist.
What you can do
- Schedule appointments across multiple rooms, practitioners, and locations
- Drag and drop to reschedule in seconds
- Take deposits at the point of booking
- Let clients book online, with automated reminders to cut no-shows
- How to create and print a clinic list
- Run a waitlist that fills cancelled slots automatically
- Keep the calendar private with screen locking and passcode rules
Before you start
As the Calendar is a core feature in Pabau, there are several features that need to be set up before you can start using it. Here's a list of what you need to do first:
- Set up your business details
- Add your location
- Add your team and create and assign roles
- Set up the services you'll offer
- Add shifts to the Scheduler
Once these are done, you're ready to start taking appointments in the calendar.
Get started
- Not a current Pabau user? Book a demo to see the calendar in action
- Already a customer? Open the Calendar in your Pabau account
- Setting up for the first time? Start with Business details