--- title: Overview of the Calendar description: The calendar serves as the cornerstone of your practice, offering a robust set of features to streamline your scheduling process. This guide will help you navigate and make the most of what the calendar has to offer. --- [Skip to content](https://support.pabau.com/en/pabau2/overview-of-the-calendar#main-content) [![pabau logo white](https://support.pabau.com/hubfs/pabau%20logo%20white.svg)](https://support.pabau.com/en/pabau2?hsLang=en) Open main navigation Close main navigation - [Get Support](https://pabau.com/support-center/) [Get Support](https://pabau.com/support-center/) Pabau Knowledge Base - There are no suggestions because the search field is empty. 1. [Pabau Knowledge Base](https://support.pabau.com/en/pabau2?hsLang=en) 2. [Calendar](https://support.pabau.com/en/pabau2/calendar?hsLang=en) 3. [Getting started](https://support.pabau.com/en/pabau2/calendar?hsLang=en#getting-started) # Overview of the Calendar ## The calendar serves as the cornerstone of your practice, offering a robust set of features to streamline your scheduling process. This guide will help you navigate and make the most of what the calendar has to offer. First, [log in to your Pabau account](http://app.pabau.com/), and in the left sidebar menu, click on [Calendar](https://app.pabau.com/calendar). ![image-png-May-13-2026-01-06-02-2238-PM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-01-06-02-2238-PM.png?width=670&height=339&name=image-png-May-13-2026-01-06-02-2238-PM.png) The calendar page displays available shifts for today's date. If shifts are not set up yet, refer to our [guide on creating shifts](https://support.pabau.com/en/pabau2/how-to-create-a-shift-in-the-scheduler?hsLang=en). Grey areas represent hours outside of shifts, while white areas signify the shift itself. Appointments can only be booked within existing shifts. ![image-png-May-13-2026-01-35-53-9987-PM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-01-35-53-9987-PM.png?width=670&height=329&name=image-png-May-13-2026-01-35-53-9987-PM.png) Shifts listed show details at the top, with an indicator if related to a room. A line indicates the current time, visually separating past and upcoming appointments. ![image-png-May-13-2026-01-36-37-8274-PM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-01-36-37-8274-PM.png?width=670&height=336&name=image-png-May-13-2026-01-36-37-8274-PM.png) **I**n the top left corner, toggle the privacy setting to hide client details from appointments. ![image-png-May-13-2026-01-37-13-2665-PM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-01-37-13-2665-PM.png?width=670&height=213&name=image-png-May-13-2026-01-37-13-2665-PM.png) The date is in the center. Hovering over it will allow you to choose a different date, while clicking on it takes you to today’s date. ![image-png-May-13-2026-01-37-30-5731-PM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-01-37-30-5731-PM.png?width=431&height=70&name=image-png-May-13-2026-01-37-30-5731-PM.png) Under the privacy toggle, find the calendar filter. Click to open filter options on the right. ![calendar\_overview of the calendar\_three](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar_overview%20of%20the%20calendar_three.webp?width=252&height=181&name=calendar_overview%20of%20the%20calendar_three.webp) You can filter the calendar by locations, employees, appointment statuses, and services. After you're done selecting the elements you wish to see in the calendar, click on "Apply Filters". ![calendar\_overview of the calendar jpg4](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar_overview%20of%20the%20calendar%20jpg4.webp?width=296&height=630&name=calendar_overview%20of%20the%20calendar%20jpg4.webp) **NOTE:** To choose multiple locations or employees, click on the checkmark circle beside each respective location or employee's name.  On the right hand side, you’ll find the Waitlist button. By clicking the button you can add clients to the waitlist if their desired time slot is unavailable, or book them directly if a slot becomes available. ![image-png-May-13-2026-02-57-33-1684-PM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-02-57-33-1684-PM.png?width=670&height=377&name=image-png-May-13-2026-02-57-33-1684-PM.png) **Note:** To learn more about how to operate a waitlist, please refer to [this article.](https://support.pabau.com/en/pabau2/waitlist-1?hsLang=en) There are various other options in the top right corner: ![](https://support.pabau.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-png-Dec-18-2023-10-58-44-0569-AM-4.png?width=385&height=81&name=image-png-Dec-18-2023-10-58-44-0569-AM-4.png) - **Confirmation Manager:** Lists daily appointments and their confirmation status. ![calendar\_overview of the calendar jpg6](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar_overview%20of%20the%20calendar%20jpg6.webp?width=524&height=304&name=calendar_overview%20of%20the%20calendar%20jpg6.webp) - **Full-Screen Mode:** Enables a larger view. - **Legend:** Opens an icon legend for appointment information. These icons will appear on the appointments themselves to give you important appointment information at a glance. ![calendar - overview of the calendar jpg7](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar%20-%20overview%20of%20the%20calendar%20jpg7.webp?width=526&height=423&name=calendar%20-%20overview%20of%20the%20calendar%20jpg7.webp) - **Settings:** Adjust zoom, edit schedule, re-order columns, or access calendar settings. ![calendar - overview of the calendar jpg8](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar%20-%20overview%20of%20the%20calendar%20jpg8.webp?width=244&height=258&name=calendar%20-%20overview%20of%20the%20calendar%20jpg8.webp) In the **"Configuration"** tab under "Calendar settings", you can choose the calendar starting day, time slot size, and start and end time.  Additionally, you have the option to enable **auto-lock** after a specified period of inactivity, or disable it entirely. Auto-lock will only apply to staff members who have a passcode set in their account settings. When enabled, only the passcode of the last logged-in user will be accepted to unlock the calendar. **NOTE:** To learn how to set up your passcode, please refer to [this article.](https://support.pabau.com/en/pabau2/how-to-set-your-passcode-for-pabau-app?hsLang=en) Another setting available in the ''Configuration'' tab is **auto-complete appointment status**. When enabled, the appointment status will automatically be marked as completed once an invoice has been created for that appointment. Lastly, the **resource view timeslot length** let you control how long each time slot looks when you're viewing the calendar by staff members or rooms. ![calendar - overview of the calendar jpg9](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar%20-%20overview%20of%20the%20calendar%20jpg9.png?width=594&height=287&name=calendar%20-%20overview%20of%20the%20calendar%20jpg9.png) In the **"Appointment settings"** tab, you can set the calendar to automatically have your communication checkboxes selected as well as allowing your appointments to overlap. ![calendar - overview of the calendar jpg10](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar%20-%20overview%20of%20the%20calendar%20jpg10.webp?width=518&height=366&name=calendar%20-%20overview%20of%20the%20calendar%20jpg10.webp) In the **"Appearance"** tab, you can choose to only display staff members' initials, hide appointment times, and hide clients' last names. **![calendar - overview of the calendar jpg11](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar%20-%20overview%20of%20the%20calendar%20jpg11.webp?width=502&height=428&name=calendar%20-%20overview%20of%20the%20calendar%20jpg11.webp) Calendar View Mode:** In the dropdown, select Day, Week, or Month view. Choose to view working days, and canceled appointments, and switch between employee view, room view or resource view - which displays multiple staff members or rooms side by side. ![calendar - overview of the calendar jpg13](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/calendar%20-%20overview%20of%20the%20calendar%20jpg13.png?width=258&height=390&name=calendar%20-%20overview%20of%20the%20calendar%20jpg13.png) By following these steps, you'll be well-equipped to navigate and make the most of your Pabau calendar.  **NOTE:** You can also learn about [this topic](https://academy.pabau.com/courses/get-started/lessons/initial-setup/topics/calendar/) by watching a lesson on [Pabau Academy](https://academy.pabau.com/courses/). In addition, we suggest reading our [Calendar](https://support.pabau.com/en/pabau2/calendar-?hsLang=en) article for a more in-depth exploration of this topic. **What's next?** - [How to Find Your Way Around the New Calendar](https://support.pabau.com/en/pabau2/how-to-find-your-way-around-the-new-calendar?hsLang=en) --- For [more guides](https://support.pabau.com/en/pabau2?hsLang=en), refer to related articles below, select additional guides, or use the search bar at the top of the page. These guides will help you get the most out of your Pabau account. Additionally, to help you fully utilize and understand your Pabau account, we recommend exploring additional guides and resources offered at the [Pabau Academy](http://academy.pabau.com/courses). 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