How to Integrate your Pabau Calendar with Google Calendar, Outlook & Other Calendars

Table of Contents:

1. How to Access Calendar Sync
2. Syncing With Google Calendar
3. Syncing with Outlook Calendar
4. Syncing With Other Calendars

NOTE: This integration is one-way. Changes made in Pabau will appear in your external calendar, but changes made in your external calendar will not sync back to Pabau.

How to Access Calendar Sync

Step 1: Navigate to Calendar Sync

Step 2: Start a New Sync

On the Calendar Sync landing page you will see the following message:

"Sync smarter. Stay Organized. Take control of your schedule by syncing your calendars with Pabau."

Click the New Sync button to begin the setup process.

Step 3: Choose Your Calendar

After clicking New Sync, you will first be asked to choose which calendar application you want to sync with. You will see three options:

Google Calendar — Integrate with Google Calendar
Outlook Calendar — Integrate with Outlook Calendar
Other Calendar — Integrate with other calendars (iCal, Mac Calendar, iPhone, iPad, and any other calendar that supports ICS feeds)

Select the option that matches your preferred calendar app and click Next to continue.

Step 4: Select Employees

On the next screen you will see a list of all team members in your account. Choose which employees' calendars you want to create feeds for.

Use the Search bar to find a specific employee quickly.
Click on an employee's name to select them — a blue tick will appear on the right to confirm the selection.
Use Select All to select the entire team, or Deselect All to start fresh.
Click Entire company to automatically select all current team members.

Once you have selected the relevant employees, click Next in the top right corner to proceed.

Step 5: Copy & Export Your Feed URL

After selecting your employees, you will arrive at the Export screen. Here you will see a unique Calendar ICS feed URL generated for each selected employee.

Click the Copy button next to the relevant employee's URL. You will then paste this URL into your chosen calendar application following the steps below.

Syncing with Google Calendar

Step 1: Open Google Calendar Settings

Open Google Calendar in your browser. In the top right corner, click the cogwheel icon and select Settings.

Step 2: Add Calendar from URL

In the left sidebar under Settings, click Add calendar to expand the menu, then select From URL.

Step 3: Paste the URL

In the From URL field, paste the Pabau ICS feed URL you copied. Click Add calendar.

Your Pabau appointments will now appear in Google Calendar and will update automatically when changes are made in Pabau.

NOTE: Google Calendar may take a few hours to reflect changes made in Pabau. Updates typically happen every few hours but can take up to 24 hours in some cases.

Syncing with Outlook Calendar

Important: The steps differ depending on your version of Outlook. If you are unsure which version you have, go to Help → About Outlook in the top menu bar.

Option A — New Outlook for Windows (Microsoft 365 / Outlook 2024+)

Step 1: Open Outlook and navigate to Calendar

Open Outlook and navigate to your Calendar view using the icons in the left sidebar.

Step 2: Click Add calendar

In the left-hand panel, scroll down and click Add calendar.

Step 3: Select Subscribe from web

In the panel that opens, select Subscribe from web.

Step 4: Paste the Pabau ICS feed URL

Paste the Pabau ICS feed URL you copied from the Export screen into the field provided.

Step 5: Name the calendar and import

Give the calendar a name — for example, Pabau – [Employee Name] — so it is easy to identify. Click Import.

Your Pabau appointments will now appear in Outlook and will update automatically when changes are made in Pabau.

NOTE: Syncs may take up to 24 hours to update in Outlook after a change is made in Pabau, though updates typically happen within a few hours.

Option B — Classic Outlook for Windows (Outlook 2016, 2019, 2021)

Step 1: Open Outlook and navigate to Calendar

Open Outlook and navigate to your Calendar view using the icons in the bottom left of the screen.

Step 2: Open the Add Calendar menu

In the top ribbon, click the Home tab, then click Add Calendar.

Step 3: Select From Internet

From the dropdown menu, select From Internet.

Step 4: Paste the Pabau ICS feed URL

In the New Internet Calendar Subscription dialog box that appears, paste the Pabau ICS feed URL into the field provided.

Click OK. Outlook will ask if you want to add this calendar and subscribe to updates — click Yes.

Your Pabau calendar will appear under Other Calendars in the left-hand panel and will sync automatically.

NOTE: Syncs may take up to 24 hours to update in Outlook after a change is made in Pabau, though updates typically happen within a few hours.

Option C — Outlook on the Web (outlook.com / Microsoft 365 web app)

Step 1: Sign in and open Calendar