How to Set Up a Payment Plan in Point of Sale

A payment plan is useful when a client wants to pay for a treatment or product over time rather than all at once. Instead of creating multiple invoices, Pabau generates a single invoice, and each installment accumulates against it as the payments are collected according to the schedule you set.

Step 1: Start a Sale

In the Point of Sale, create a new sale and add the relevant items to the cart, such as the service or product the client is paying for.

Once your items are added, continue to the payment methods.

Step 2: Select Payment Plan

From the available payment methods, select "Payment Plan" to open the setup screen.

Step 3: Set the Number of Payments

Use the "Number of payments" slider to select how many installments to divide the total into. You can choose between 2 and 12 payments.

Step 4: Choose a Split Method

The split method determines how the total is divided across the installments:

By percentage - Each installment is set as a percentage of the total. The percentages must add up to 100%.

By fixed amount - Each installment is set as a fixed monetary value.

Step 5: Configure the Payment Rows

Each installment appears as its own row, where you can name it, assign a due date using the calendar picker, and set its percentage or fixed amount. Use "+ Add payment" to add another installment or the "x" icon to remove one. The "Split evenly" button redistributes the total equally across all installments.

As you make changes, the schedule preview on the right updates in real time, showing each payment's date and amount.

Step 6: Select the Card Details

Under "Card details", choose whether to charge the card on file or use a different card.

Step 7: Set Up the Plan

Once your schedule is ready, click "Setup plan". The invoice is saved as unpaid, and a notification confirms the plan has been created.

Step 8: Send the Paylink

Once the plan is created, the invoice is saved as unpaid. To send the payment link to the client, use the buttons below the invoice summary on the right. You can choose "Email" or "SMS".

Selecting "Email" opens the Email Paylink modal, where you can review the recipient's email and the schedule summary, such as the first payment due today and the remaining balance due date. You can adjust the email template through "Configure Template", or send the link right away with "Quick send".

The client receives an email with a "View Invoice" button that links directly to their invoice, where they can see the payment schedule and outstanding balance.