How to Use the Time Tracking Feature

In this article, we'll cover how you and your team members can track time spent working and on breaks using our time-tracking feature.

The time-tracking feature enables you and your staff members to record when you arrive at work, take breaks, and leave. It also serves as the basis for calculating hours worked and wages, should you wish to use that feature.

Clocking In

Step 1: Log into your Pabau account and click on your avatar in the top right corner of the screen.

Step 2: In the avatar menu, locate the clock-in section, which shows the time remaining before your shift starts based on your schedule. Click on "Clock in" to mark the start of your workday. If you don’t have a shift scheduled for the day, you can still clock in, and a timesheet will be created.

Step 3: Once clocked in, the timer begins counting the time passed since you clicked the clock-in button. It also shows the time remaining until the end of your shift, based on the shift's end time in the Scheduler.

Taking a Break

Step 1: Click on "Start break" when you need to take a break or attend a meeting/training. In the pop-up window, select the relevant event type.

Step 2: The available break types depend on the Blockout Options you’ve created. By default, options like Lunch, Meeting, and Training are available if set to active, but custom options can also be added by following the steps provided in this guide.

Step 3: Once a break type is selected:

• The counter stops, as it only tracks active working hours.
• The selected blockout type (e.g., "Lunch") is displayed.
• The remaining minutes for the break are shown, calculated from the current time minus the blockout duration.
• An "End Break" button appears.
  

Ending a Break and Resuming Work

Step 1: Click "End Break" when you're ready to resume work. The timer will restart from where it left off before the break began.

Step 2: You can take multiple breaks, even if the daily allowance has been used up. For example, if you took a 20-minute lunch and then want another lunch break, the timer will show 0 minutes remaining, but the timesheet will accurately reflect the total break time.

Clocking Out

Step 1: Click on "Clock Out" to end your workday. If your shift isn’t over, you’ll need to confirm your clock-out in a pop-up. If your shift has ended, clocking out will happen automatically.

Step 2: After clocking out, your timesheet for the day will display:

• The location where you worked.
• The total hours worked, including any breaks taken.

Step 3: If you accidentally click "Clock Out" instead of taking a break, and then clock back in later, another break will be created (unpaid and not counted as work time). The timesheet’s final clock-out value should reflect the time when you truly finished work for the day.

Step 4: Even after clocking out, you can still clock in again if needed. The system will continue counting your shift time from that point.

Important Notes:

• Location Tracking: The time-tracking feature monitors your location regardless of the browser used. Only manually clicking the button will stop it—browser refreshes or clearing cache/cookies won’t affect it.

• Location Storage: Your current location (based on IP address) is stored when you click Clock In. If location permissions are granted, your location is logged whenever you clock in or out and is retrievable for audits.

• Timer Reset: The timer resets at midnight. For example, if you work 5 hours until 11:59 PM, these hours will be displayed in Today’s timesheet. At midnight, the timer resets. If you forget to clock out or continue working after midnight, the counter keeps running, and a new timesheet starts for the next day from 00:00.

• Time Zone: The time zone is always determined by the time zone selected in your Business Details under Setup.

By following the steps outlined above, you and your team can easily track your working hours and breaks, ensuring accurate timesheets and better time management.