How to Use Inventory Movement Report

In this article, you’ll learn how to use the Inventory Movement Report to track every product movement across your clinic locations.

The Inventory Movement Report gives you full visibility into how stock moves in your clinic, whether it’s sold, returned, received, or adjusted. This makes it easier to avoid overstocking, reduce waste, and make smarter purchasing decisions based on real usage data.

Without exporting spreadsheets, you can track every movement by product, location, and period.

Step 1: Navigate to Inventory Movement

Start by logging into your Pabau account using your login credentials. To open the report, click "Stock" in the left-sided navigation menu, and then select "Inventory Movement".

Here, you'll see a detailed table showing each stock movement, including the product name, date, quantity, and where the stock moved to and from.

Step 2: Use filters to build your report

At the top of the page, use the filters to build a report that meets your needs. You can filter by:

• Product – view a single product or multiple products

• Movement Type – such as Sale, Refund, Order Received, or Adjustment etc.

• Location – select one or more clinic locations

• Date Range – choose a specific timeframe using the calendar

Once you've selected your filters, click "Run" to generate the results.

Step 3: Understand the report layout

Each row in the report shows a different stock movement, with the most recent movements listed first. You’ll see the following columns:

• Date  when the movement happened, including the time

• Movement the type of movement (e.g., Sale, Refund, Order Received)

• ID a reference number, such as invoice ID or purchase order ID

• Product Name the name of the product involved

• From where the stock was moved from

• To where the stock was moved to

• Start Quantity  stock level before the movement

• End Quantity stock level after the movement

Quantities are color-coded:

• 🔴 Red = quantity decreased

• 🟢 Green = quantity increased

• ⚪ Grey = starting value

Step 4: Use advanced filters for deeper insights

Each column in the report includes a filter dropdown that allows you to refine your results. You can filter by:

• Exact values (e.g., “Equals” or “Does not equal”)

• Partial matches (e.g., “Contains” or “Begins with”)

• Empty or filled fields (e.g., “Blank” or “Not blank”)

This helps you quickly drill down into the data and find specific stock changes.

Here’s what the filter options look like:

You can apply these filters to any column, such as Movement, Product Name, From, or To, to create custom, detailed reports tailored to your needs.

Step 4: Movement types explained

Here are some of the most common types of movements you'll see in the report:

Using the Inventory Movement Report is a powerful way to take control of your clinic’s stock. By identifying slow-moving or unused products, you can reduce waste and avoid unnecessary purchases. It helps you make smarter buying decisions by showing exactly what gets used or sold, while also revealing patterns in returns and refunds. Most importantly, it saves time by eliminating the need for manual tracking and boosts accountability across your team and locations—all in one place.