---
title: How to Raise a Part-Paid Invoice
description: In this guide, you’ll learn how to create an invoice in Pabau that reflects a partial payment so you can accurately track what’s been paid and what’s still due.
---

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# How to Raise a Part-Paid Invoice

## In this guide, you’ll learn how to create an invoice in Pabau that reflects a partial payment so you can accurately track what’s been paid and what’s still due.

In Pabau, you can easily raise **partially paid invoices** to reflect instalments, or split payments. Whether a client is paying part of the total upfront or settling the balance over time, Pabau helps you keep everything accurate and organized.

There are two main ways to raise a part-paid invoice:

**1. From the Calendar (Appointment-Based Invoicing)**

If the partial payment is tied to a specific appointment, you can generate the invoice directly from the calendar. 

**2. From the Point of Sale (POS)**

If you’re selling a service, product, or package outside of an appointment, you can create the invoice from the **POS screen**. Add the items to the cart as usual, then proceed to checkout and enter the partial amount paid by the client.

### How to Raise a Part-Paid Invoice from the Calendar

#### Step 1: Navigate to the Calendar

Start by logging into your Pabau account. Then, navigate to the **Calendar** from the left sidebar menu to view your scheduled appointments.

![image-png-May-13-2026-01-06-02-2238-PM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-01-06-02-2238-PM.png?width=664&height=336&name=image-png-May-13-2026-01-06-02-2238-PM.png)

#### Step 2: Select Appointment

Next, locate the appointment you want to raise an invoice for and click on it to view the available actions.

![Screenshot (77)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(77).png?width=645&height=316&name=Screenshot%20(77).png)

#### Step 3: Proceed to Checkout

To proceed with the payment, click the **"Checkout"** button.

![Screenshot (78)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(78).png?width=268&height=378&name=Screenshot%20(78).png)

The client’s name and the services linked to the appointment will automatically appear on the right-hand side.

![Screenshot (79)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(79).png?width=606&height=287&name=Screenshot%20(79).png)

If there's nothing more you'd like to add to the invoice, click the **Continue** button on the bottom right corner.

#### Step 4: Select Payment Method

At this stage, all available payment methods will be displayed. Select the client’s preferred payment method to continue.

![Screenshot (80)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(80).png?width=628&height=325&name=Screenshot%20(80).png)

Once you select a payment method, a pop-up will appear allowing you to enter the amount the client wishes to pay.

- By default, the full invoice amount will be selected unless you adjust it before clicking Collect.
- You can either choose from the predefined amounts or enter a custom value in the Amount field.

![Screenshot (81)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(81).png?width=442&height=369&name=Screenshot%20(81).png)

Once you've adjusted the amount, click the **Collect** button to proceed.

#### Step 5: Save as Part-Paid

After selecting the amount the client will pay, the details on the right-hand side will update automatically, and the button in the bottom-right corner will change to **Save as Part-Paid**. Click this button to finalize the transaction.

![Screenshot (82)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(82).png?width=626&height=296&name=Screenshot%20(82).png)

#### Step 6: Navigate to the Client Card

To view the part-paid invoice, go to the client’s card and switch to the **Financials** tab. Under the **Invoices** sub-tab, you’ll see the most recent invoice marked as **Awaiting Payment**.

 ![Screenshot (83)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(83).png?width=628&height=328&name=Screenshot%20(83).png)

 

By following these steps, you can easily raise a part-paid invoice from the Calendar.

---

### How to Raise a Part-Paid Invoice from the Point of Sale (POS)

#### Step 1: Navigate to the Create Button

Navigate to the **Create** button located at the top of the screen next to the search bar. It will reveal 4 available options. Proceed to click **Sale** to access the Point of Sale (POS).

![](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-02-48-41-3174-PM.png?width=646&height=233&name=image-png-May-13-2026-02-48-41-3174-PM.png)

#### Step 2: Select Client

Once you open the Point of Sale, start by selecting a client in the top-right corner of the screen by typing their name into the search bar.

![Screenshot (84)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(84).png?width=622&height=350&name=Screenshot%20(84).png)

#### Step 4: Select Service/Product

Next, choose the service, product, or any other item the client wishes to purchase. These options are grouped on the left-hand side of the screen.

![Screenshot (85)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(85).png?width=657&height=310&name=Screenshot%20(85).png)  
For example, if you're selecting a service, click on Services to view all service categories. Select a category to see all services listed within it. Once you choose a service, it will appear on the right-hand side in the cart.

![Screenshot (86)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(86).png?width=624&height=296&name=Screenshot%20(86).png)  
Here, you’ll also see the full breakdown, including the price, any applicable taxes, service fees, and the total amount due. 

#### Step 5: Proceed to Payment

Once you’ve added all the necessary items to the cart, click the Continue button located in the bottom-right corner to proceed to the payment step.

![Screenshot (87)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(87).png?width=274&height=435&name=Screenshot%20(87).png)

#### Step 6: Select Payment Method

You’ll now see a list of all available payment methods. Click on the one the client wishes to use to complete the purchase.

![Screenshot (88)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(88).png?width=650&height=337&name=Screenshot%20(88).png)

Once you select a payment method, a pop-up will appear allowing you to enter the amount the client wishes to pay.

- By default, the full invoice amount will be selected unless you adjust it before clicking Collect.
- You can either choose from the predefined amounts or enter a custom value in the Amount field.

![Screenshot (89)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(89).png?width=376&height=315&name=Screenshot%20(89).png)

Once you've adjusted the amount, click the **Collect** button to proceed.

#### Step 6: Save Part-Paid

After selecting the amount the client will pay, the details on the right-hand side will update automatically, and the button in the bottom-right corner will change to **Save as Part-Paid**. Click this button to finalize the transaction.

![Screenshot (90)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(90).png?width=649&height=307&name=Screenshot%20(90).png)

#### Step 7: Navigate to the Client Card

To view the part-paid invoice, go to the client’s card and switch to the **Financials** tab. Under the **Invoices** sub-tab, you’ll see the most recent invoice marked as **Awaiting Payment**.

![Screenshot (91)](https://support.pabau.com/hs-fs/hubfs/Point%20of%20Sale%20(POS)/Screenshot%20(91).png?width=611&height=322&name=Screenshot%20(91).png)

By following these steps, you can easily raise a part-paid invoice from the Point of Sale (POS).

---

#### **How do I take a deposit and collect the balance later?**

Raise one invoice for the full amount and record the deposit as a part payment against it. You don't need a second invoice for the balance.

1. Add everything the client is buying to the cart (from the appointment or the POS, as above) and click **Continue**.
2. Choose the payment method for the deposit, change the amount to the deposit (for example 25% of the total) and click **Collect**.
3. Click **Save Part Paid**. The invoice is saved with the rest still outstanding.
4. When the client pays the balance, open the invoice from **Financials → Invoices** in their client card, go to the **Payments** tab and click **Add payment**. The amount can't be more than what is still outstanding.

To send the client the invoice showing what is still due, use **Options → Attach to email (PDF)** or **Print**.

**NOTE:** Part payment isn't available for walk-in clients, or when the cart contains a gift card, an account top-up or a membership.

---

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