The Leave Tracker in Pabau gives you a complete overview of staff leave activity in one central place. Whether you need to view absences, submit new leave requests, or manage time off allowances, the Leave Tracker makes it simple to stay on top of team availability.
Step 1: Navigate to the Leave Tracker
Log in to your Pabau account, and in the left sidebar menu, go to Team, then click on "Leave Tracker".
Step 2: Explore the Leave Tracker Features
Once you're in the Leave Tracker, you'll see a table displaying all staff members alongside their leave allowances and usage. Below is a detailed breakdown of each feature:
Search Bar
Use the search bar at the top to quickly find a specific team member by entering their name. This is especially useful when managing larger teams.
Date Range Selector
Use the date range selector at the top to navigate between years. Click the arrows on either side to move forward or backward and view leave data for a specific period.
Take a Tour
Click the ''Take a Tour'' button for a guided walkthrough of the Leave Tracker's features.
Tools
Click the ''Tools'' button to access additional options for managing the Leave Tracker like Leave policies.
NOTE: To learn more about leave policies and how to manage them, please refer to this article.
+ New Leave Button
Click the + New Leave button in the top right corner to submit a leave request on behalf of a staff member. A panel will open on the left where you can fill in the following details:
- Employee — Select the staff member the leave is for.
- Leave type — Choose the applicable leave type (e.g. Sick Leave). The remaining balance for that leave type will be displayed beneath it.
- Location — Select the relevant location.
- Start date and End date — Set the date range for the leave, with the option to specify morning (am) or afternoon (pm).
- Paid / Unpaid — Indicate whether the leave is paid or unpaid.
- Message (optional) — Add a note that will be visible to the employee, up to 300 characters.
Once all details are filled in, click Add leave to submit the request.
On the right side of the panel, you'll also see a See who else is on leave section — once you enter a start and end date, this area will display a calendar showing which other team members are on leave at the same time, helping you plan cover accordingly.
Staff List and Leave Overview
The main table lists all staff members along with the following columns:
- Holiday Allowance — The total leave allowance assigned to the employee. If a leave policy hasn't been assigned yet, an Assign button will appear here, allowing you to assign one directly from this view.
- Holiday Used — The amount of leave the employee has already taken.
- Holiday Remaining — The remaining leave balance, displayed in green. If an employee has exceeded their allowance, the balance will appear as a negative number in red.
- Monthly Columns — A month-by-month breakdown showing when leave was taken throughout the year.
Viewing an Employee's Leave Profile
Clicking on a staff member's name opens their individual leave profile, where you can manage their time off in detail. At the top of the profile, you'll see the employee's name, job title, location, and the current plan year.
From here you have access to the following:
- Overview / Month toggle — Switch between an overview of the employee's full leave record and a month-by-month breakdown.
- + Add New Leave — Submit a new leave request directly from the employee's profile.
The profile is divided into three sections:
- Entitlements — Displays the leave policies assigned to the employee, including the total allowance and how many days have been used year to date (YTD).
- Upcoming Time Off — Shows any approved or scheduled leave for future dates. If no leave is booked, a prompt to use Add New Leave will appear.
- History — A full record of the employee's leave activity, including the date, description, days used, days accrued, and current balance.
You can also click + Add adjustment in the top right corner of this section to manually adjust the employee's leave balance when needed.
By understanding how each feature works within the Leave Tracker, you'll be able to efficiently manage absences, ensure proper coverage, and keep operations running smoothly across your team.
For more guides, refer to related articles below, select additional guides, or use the search bar at the top of the page. These guides will help you get the most out of your Pabau account.
Additionally, to help you fully utilize and understand your Pabau account, we recommend exploring additional guides and resources offered at the Pabau Academy. It offers in-depth video tutorials and lessons, offering a holistic learning experience that can equip you with the essential skills for achieving success with Pabau.