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How to Customize the Calendar Appearance

In this guide, we'll cover how to customize the appearance of appointments and their display within the calendar.

Step 1: Navigate to the Calendar 

First, log in to your Pabau account, and in the left sidebar menu, click on Calendar.

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Step 2: Access Calendar Settings

To access the calendar settings, click on the cogwheel icon located at the top right corner of the calendar, then select "Settings". 

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Within the Calendar Settings page, navigate to the left-hand side and click on the "Appearance" tab.

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 Within the General section of the Appearance tab, opt to display staff initials instead of full names in the calendar view.
 
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Additionally, you can hide client last names and appointment times.
 

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In the "Font size" section, select the desired size for the letters displayed in your calendar.

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In the "Appointment Display Preview" section, select the details you want to appear in each appointment block on the calendar and when hovering over the appointment. To do this, click the Edit button in the top-right corner of the Appointment and Tooltip sub-tabs, respectively.

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In the Appointment sub-tab, you can select which appointment and custom fields will be visible at a glance for each appointment. Simply check or uncheck the fields as needed.

Note that fields with greyed-out checkmarks are mandatory and cannot be removed from the appointment blocks.

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The fields selected in this sub-tab will be displayed for each appointment in the calendar without needing to hover over it.

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The number of fields displayed may vary depending on the size of the appointment block.

In the Tooltip sub-tab, you can choose the fields to display for each appointment when you hover over it.

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Step 3: Save the Changes

After setting the calendar preferences, click "Save Changes" in the top right corner. You can repeat these steps anytime to view the adjustments in the calendar when scheduling appointments.

Can I show a client's labels or membership on the appointment block?

Not directly. Client labels and memberships are not among the fields you can choose in the Appointment or Tooltip sub-tabs, so they cannot be shown on the appointment block or in the hover tooltip.

If your team needs to spot these clients at a glance, you can use a client custom field instead:

  1. Create a client custom field for the information you want to see (for example, "Member").
  2. Fill it in on the relevant clients.
  3. In Calendar → Settings → Appearance, click Edit on the Appointment sub-tab and tick your field under Client Fields, then click "Save Changes".

NOTE: A custom field is not linked to the client's labels or memberships. It shows only what your team has typed into it, so it needs updating by hand when a client joins or leaves a membership.

What's next?

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For more guides, browse the related articles below or use the search bar at the top of the page. You can also watch our video learning series, the Pabau Academy, or visit the Support page for additional help.