---
title: What to Do When Lab Results Stop Syncing
description: Find out why lab results stopped syncing, fix Action needed and Sync paused with Reconnect or Sync results now, and check the Sync history.
---

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# What to Do When Lab Results Stop Syncing

When your clinic connects Quest Diagnostics, Labcorp, Randox or VHL (Viva Health Laboratories) with its lab portal sign-in, Pabau signs in to the portal every half hour and brings new results into your client records. If something stops that from working, such as a changed password, the lab’s card in Setup tells you what went wrong and what to do. This guide explains each message and how to get results flowing again.

**NOTE:** This guide only applies to labs connected with a portal sign-in. Labs that send results to Pabau a different way, such as TDL, and labs you added yourself for email or fax requests don’t show a sync status on their cards.

**Before You Start**

You need access to Setup. To fix a sign-in problem you also need the username and password your clinic uses for the lab’s own portal, and the authenticator key if the lab asks for a code when you sign in.

**Step 1: Check the Lab’s Card**

1. Go to **Setup ▸ Developer & Other ▸ Labs**.
2. Under **Your labs**, find the lab’s card.

On the card:

1. The status next to the lab’s name. **Connected** means the automatic sync is working.
2. The sync line. **Last synced** shows when Pabau last brought in results from the lab.
3. **Sync results** opens the sync window, where you can bring results in now and see the sync history.
4. **Configure** opens the lab’s connection settings, including the sign-in Pabau uses.

![A connected lab card in Setup Labs with the Connected status, Last synced line, Sync results and Configure marked](https://support.pabau.com/hubfs/Pabau%202%20Knowledge%20Base/kb/gap-2026-10/490355150059-01-lab-card-sync-status.png)

*A connected lab with its last sync time, Sync results and Configure*

You may also see one of these lines instead of **Last synced**. None of them needs you to do anything:

- **Waiting for the first scheduled sync.** The lab has just been connected and the first automatic sync hasn’t run yet.
- **Sign-in updated. The next scheduled sync will catch up on missed results (up to 30 days).** You have just fixed the sign-in, as described in Step 2.
- **Scheduled sync is switched off for this lab.** Automatic syncing is off. You can still click **Sync results** to bring results in yourself. Message us via the in-app chat if you want it switched back on.

**Step 2: If the Card Says Action Needed**

**Action needed** next to the lab’s name, with a red or amber alert, means the lab refused the sign-in Pabau has saved. The alert is titled **Sign-in failed on the last sync**, or **Scheduled sync paused** once Pabau has stopped trying. Pabau can’t fix this by itself, because the sign-in has to be updated. The alert tells you why:

- **… rejected the saved username or password.** The password has usually been changed or has expired at the lab. Enter the current one.
- **… rejected the code from the saved authenticator key.** Enter the authenticator key again.
- **… asks for an authenticator app code, and no authenticator is set up for Pabau.** The lab has switched on two-step sign-in for your account. Add the authenticator key.
- **… has locked this account.** Ask the lab to unlock the account first, then reconnect.
- **No … sign-in is saved.** Enter the lab’s sign-in to start syncing.

To fix it:

1. Click **Reconnect** on the lab’s card. The lab’s connection settings open at the sign-in step.
2. Enter the **Username** and **Password** for the lab’s portal. If the lab asks for one, paste the key from your authenticator app’s setup screen into **Authenticator secret**.
3. Click **Check connection**.
4. Wait until you see **Connection works**, then close the window. The message confirms that the next scheduled sync will pick up from where it stopped, up to 30 days back.

**IMPORTANT:** Pabau saves the sign-in you enter as soon as you click **Check connection**, even if the check fails. If it fails, correct the details and check again until it works, or the next sync will fail too.

The card changes to **Sign-in updated**, and the next automatic sync brings in any results you missed from the last 30 days.

**Step 3: If the Card Shows a Blue Message**

A blue message saying the lab’s portal **had a problem on the last sync**, ending **We’ll retry automatically.**, means the portal was unavailable or returned an error. You don’t need to do anything. Pabau tries again at the next sync.

**Step 4: If the Card Says Sync Paused**

**Sync paused** next to the lab’s name, with an amber alert, means the lab’s portal had problems on several syncs in a row. Pabau then retries only every 6 hours, and after a few more problems it stops retrying. The alert says **Automatic retries have stopped** when that happens.

To get the sync going again:

- **Quest Diagnostics, Randox and VHL:** click **Sync results now** on the card, click **Sync results now** again in the window that opens, then select the new results and click **Import**. A completed import restarts the automatic sync.
- **Labcorp** (and any lab without a saved sign-in): click **Reconnect** and follow the steps in Step 2.

**TIP:** A successful **Check connection** restarts the automatic sync for every lab, so you can also follow Step 2 for Quest Diagnostics, Randox or VHL by clicking **Configure**.

**Step 5: Check the Sync History**

Sync history lists every sync for a lab, including failed ones and why they failed.

1. Click **Sync results** on the lab’s card. Nothing is brought in until you click **Sync results now**, so it is safe to open the window just to look.
2. Click the clock icon (**Sync history**) in the top-right corner of the window.

![The Sync results window with the Sync history clock icon marked](https://support.pabau.com/hubfs/Pabau%202%20Knowledge%20Base/kb/gap-2026-10/490355150059-02-sync-window.png)

*The clock icon opens the lab’s sync history*

**NOTE:** If an automatic sync is running when you open the window, it shows **Import in progress** instead. Leave it to finish. You can still open **Sync history**.

The history is grouped by month, newest first. For each month you can see:

1. How many syncs ran, and how many were **Automatic** or **Manual**.
2. Problems: **failed to import** counts results that couldn’t be added, and **Failed runs** counts syncs that didn’t finish.
3. **Show runs with activity or failures**, which lists the month’s syncs that brought something in or failed.
4. A failed sync, marked **Failed**, with the reason underneath. The reasons match the messages in Steps 2 to 4.

![Sync history for October with the run counts, failures and Show runs with activity or failures marked](https://support.pabau.com/hubfs/Pabau%202%20Knowledge%20Base/kb/gap-2026-10/490355150059-03-sync-history.png)

*A month in Sync history, with its runs and failures*

![A failed automatic sync in Sync history with its Failed chip and reason](https://support.pabau.com/hubfs/Pabau%202%20Knowledge%20Base/kb/gap-2026-10/490355150059-04-failed-run.png)

*A failed sync and its reason*

Results that come in from a sync appear on the client’s **Lab Tests** tab. Results that Pabau couldn’t match to a client are counted as **unmatched**.

**What's next?**

- [How to Sync Quest Diagnostics Results into Pabau](https://support.pabau.com/en/pabau2/how-to-sync-quest-diagnostics-results-into-pabau?hsLang=en)
- [How to Connect Quest Diagnostics to Pabau](https://support.pabau.com/en/pabau2/how-to-connect-quest-diagnostics-to-pabau?hsLang=en)
- [How to Order a Quest Diagnostics Test From a Client Record](https://support.pabau.com/en/pabau2/how-to-order-a-quest-diagnostics-test-from-a-client-record?hsLang=en)

---

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