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Scheduler: Introductory guide

Set your staff's shifts and working hours, so they're bookable in the Calendar during your practice's opening times.

  • Available on: All Pabau plans
  • Pricing structure: Included as standard
  • Where you can use it: Pabau web and the Pabau GO iOS app
  • Set-up time: The Scheduler is one of foundational features in Pabau. However, it's dependent on getting your team set up in Pabau first. You'll need to add each staff member, define the services they perform, assign the locations they work at, set whether they can be booked online, and so on. Once that groundwork is done, you can start adding shifts. 
  • Ideal for: Clinic managers who need to see who's working, when, and where
  • Best-kept secret: Because the Scheduler feeds staff availability straight into the Calendar (and Online Booking, if you have that enabled), the schedules you set up for your staff members are what clients can actually book. So it's really important to get it right.


What is the Scheduler?

The Scheduler is where you plan your team's time, i.e., who's working, when, and at which location. Set shifts and working hours for each staff member across all your rooms and locations, and the Scheduler keeps your rota in one clear view.

It works hand in hand with the Calendar. The shifts you set here define when each practitioner is available, and that availability flows through to the Calendar so appointments can only be booked when someone's actually on shift.

🤔Scheduler vs. Calendar — what's the difference?

You use the Scheduler to manage your staff: shifts, working hours, and coverage. Meanwhile, you use the Calendar to manage your appointments: booking clients in, taking deposits, rescheduling, and running a waitlist.

What you can do

  • Set working hours and shift patterns for each staff member

  • Manage staff coverage across multiple rooms and locations

  • Adjust shifts as needs change, with availability updating automatically

  • Keep online booking availability accurate by keeping the rota up to date

Related resources

Get started

  • Not a current Pabau user? Book a demo to see the Scheduler in action
  • Already a customer? Go to Scheduler in your account to get started
  • Setting up for the first time? Head to Calendar Settings to configure your opening hours and shifts