---
title: How to Use Data Explorer Data in Google Sheets
description: "Connect a saved Data Explorer dataset to Google Sheets: copy the Apps Script, run it once, allow access and add an hourly trigger so the sheet stays up to date."
---

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# How to Use Data Explorer Data in Google Sheets

## In this article, we will show you how to keep a Google Sheet up to date with a Data Explorer dataset using a short Apps Script.

**NOTE:** **NOTE:** Data Studio and the Data Explorer are being rolled out gradually, so they may not appear in your account yet. Creating and revoking feed keys needs the **Can manage Power BI feeds** permission (see below).

#### **Step 1: Open Your Query in the Data Explorer**

Go to **Analytics → Data Hub → Studio** and click a dataset to open it, or click **Create dataset** to build a new query. See [How to Save Data Studio Datasets and Connect Power BI/Excel Feeds](https://support.pabau.com/en/pabau2/how-to-save-data-studio-datasets-and-connect-power-bi-excel-feeds?hsLang=en) for how to build and save a dataset.

#### **Step 2: Choose Google Sheets**

Click **Use in** at the top right and choose **Google Sheets**.

![Use in menu showing Google Sheets](https://support.pabau.com/hubfs/kb/data-studio-feeds/data-studio-feeds-04-use-in-menu.png)

*Use in → Google Sheets*

#### **Step 3: Save the Dataset and Create a Feed Key**

If the query is not saved yet, click **Save dataset** and give it a name. Then click **Create feed key**. The key is shown once, so copy it and keep it somewhere safe.

![Connect to Google Sheets window with five steps](https://support.pabau.com/hs-fs/hubfs/kb/data-studio-feeds/data-studio-feeds-05-sheets-modal.png?width=432&height=573&name=data-studio-feeds-05-sheets-modal.png)

*The Connect to Google Sheets steps*

#### **Step 4: Add the Script to Your Sheet**

Click **Copy script**. In Google Sheets, go to **Extensions → Apps Script**, replace everything in **Code.gs** with the script and select **Save**.

**NOTE:** **NOTE:** If you created the key in the same window, the script already includes it. Otherwise, replace **PASTE\_YOUR\_FEED\_KEY\_HERE** in the script with your key; if you no longer have it, create a new one. Anyone who can edit the spreadsheet can see the key, so share the sheet as view-only with everyone else.

#### **Step 5: Run It Once**

Choose **refreshPabauFeed** and select **Run**. When Google asks, choose your account and select **Allow**, so the script can update the spreadsheet and read the feed. The records appear in a tab called **Pabau**.

**TIP:** **TIP:** If Google says it hasn't verified the app, select **Advanced**, then **Go to the project**. The script is your own copy, running in your account.

#### **Step 6: Refresh Automatically**

In Apps Script, open **Triggers** (the clock icon) and select **Add Trigger**. Choose **refreshPabauFeed**, **Time-driven**, **Hour timer** and **Every hour**, then select **Save**.

#### **How Does the Sheet Stay Up to Date?**

- Each hourly refresh adds only the records created since the last one.
- Once a day the script reloads everything, so edited and deleted records are picked up too.
- The script rewrites the **Pabau** tab, so build your own formulas and charts on other tabs.
- One script loads one dataset. To connect several datasets at once, use Power BI or Excel.

#### **How Many Rows Can the Sheet Load?**

Each refresh reads at most 100,000 rows. If a dataset is bigger, some records are missing and the sheet reloads everything on every refresh. Narrow the dataset's filters so it returns fewer rows, or load it in Power BI, which can read large datasets in parts.

#### **What Data Does the Sheet Get?**

The sheet gets the saved dataset's columns, in the same order. The feed key reads data as the person who created it: phone numbers and email addresses are blank if that person cannot see them in Pabau, and the sheet stops refreshing if they leave or lose access. If a key is shared by mistake, revoke it in the Data Explorer and create a new one.

#### **What's next?**

Prefer Power BI or Excel? See [How to Save Data Studio Datasets and Connect Power BI/Excel Feeds](https://support.pabau.com/en/pabau2/how-to-save-data-studio-datasets-and-connect-power-bi-excel-feeds?hsLang=en).

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