---
title: How to Set Up Calendar Filters
description: Filter the calendar by location, staff, status and service, and in the new calendar by payment status, booking channel, client labels and blockouts.
---

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2. [Calendar](https://support.pabau.com/en/pabau2/calendar?hsLang=en)
3. [Using the calendar](https://support.pabau.com/en/pabau2/calendar?hsLang=en#using-the-calendar)

# How to Set Up Calendar Filters

## In this article, we’ll guide you through the initial setup of calendar filters in Pabau.

Calendar filters help you customise your view so you can focus only on what's relevant to your daily schedule, whether that's specific practitioners, services, rooms or locations. This makes managing appointments quicker, clearer and more efficient.

**NOTE:** To learn more about using the calendar, please check out [this article](https://support.pabau.com/en/pabau2/overview-of-the-calendar?hsLang=en). If your clinic uses the new calendar, also see [Filters in the New Calendar](https://support.pabau.com/en/pabau2/how-to-set-up-calendar-filters#new-calendar-filters) below.

**Step 1: Open the Calendar**

Log in to your Pabau account, and in the left sidebar menu, click **Calendar**.

![image-png-May-13-2026-11-14-45-2425-AM](https://support.pabau.com/hs-fs/hubfs/image-png-May-13-2026-11-14-45-2425-AM.png?v=2&width=670&height=324&name=image-png-May-13-2026-11-14-45-2425-AM.png)

*The calendar*

**Step 2: Open the Calendar Filters**

Click the calendar filter in the top-left corner. The filter options open on the right.

![How to Set Up Calendar Filters2](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/How%20to%20Set%20Up%20Calendar%20Filters2.webp?v=2&width=629&height=307&name=How%20to%20Set%20Up%20Calendar%20Filters2.webp)

*The filter button opens the filter options*

**Step 3: Choose What to Show**

You can filter the calendar by:

**Locations**: select one or more clinic locations to show only appointments at those sites. Select **All Locations** to see appointments from every clinic.

![Screenshot (1)-1](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/Screenshot%20(1)-1.png?v=2&width=414&height=294&name=Screenshot%20(1)-1.png)

**Employees**: choose particular staff members to focus on their appointments.

![How to Set Up Calendar Filters4](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/How%20to%20Set%20Up%20Calendar%20Filters4.webp?width=385&height=543&name=How%20to%20Set%20Up%20Calendar%20Filters4.webp)

**NOTE:** You can also filter appointments by teams for a broader view. To learn more, see [How to Filter by Teams in the Calendar](https://support.pabau.com/en/pabau2/how-to-filter-teams-in-the-calendar?hsLang=en).

**Scheduled team**: ticked by default, so everyone with a shift on the dates you are viewing is shown. If you untick it, or click **Clear all** in the Employees section, only the staff you tick one by one appear. Click **Reset All** to go back to the default view.

![Screenshot - 2026-10-13T182636.110](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/Screenshot%20-%202026-10-13T182636.110.png?v=2&width=549&height=345&name=Screenshot%20-%202026-10-13T182636.110.png)

**NOTE:** Is a staff member missing from the list? See [Why Isn't a Staff Member Showing in the Calendar?](https://support.pabau.com/en/pabau2/why-isnt-a-staff-member-showing-in-the-calendar?hsLang=en)

**Rooms**: filter appointments by the rooms where services take place, to help you manage space.

![How to Set Up Calendar Filters5](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/How%20to%20Set%20Up%20Calendar%20Filters5.webp?width=468&height=228&name=How%20to%20Set%20Up%20Calendar%20Filters5.webp)

**Appointment Statuses**: show appointments by their current status, such as Waiting, Arrived or Cancelled.

![How to Set Up Calendar Filters6](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/How%20to%20Set%20Up%20Calendar%20Filters6.webp?width=437&height=283&name=How%20to%20Set%20Up%20Calendar%20Filters6.webp)

**Services**: narrow the calendar to specific services or treatments, such as consultations or follow-ups.

![How to Set Up Calendar Filters7](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/How%20to%20Set%20Up%20Calendar%20Filters7.webp?width=449&height=435&name=How%20to%20Set%20Up%20Calendar%20Filters7.webp)

**Step 4: Apply or Reset Your Filters**

Click **Apply Filters** to update your calendar. To clear all filters and return to the full calendar view, click **Reset All** at the bottom of the filter panel.

![How to Set Up Calendar Filters8](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/How%20to%20Set%20Up%20Calendar%20Filters8.webp?width=512&height=158&name=How%20to%20Set%20Up%20Calendar%20Filters8.webp)

Once your filters are applied, a number on the filter button shows how many filters are active.

![How to Set Up Calendar Filters9](https://support.pabau.com/hs-fs/hubfs/Calendar%20category/How%20to%20Set%20Up%20Calendar%20Filters9.webp?width=120&height=95&name=How%20to%20Set%20Up%20Calendar%20Filters9.webp)

**NOTE:** Calendar filters affect only your own view and do not change what other team members see.

**Filters in the New Calendar**

The new calendar has a redesigned **Filters** panel with a few extra ways to narrow down your view.

**NOTE:** The new calendar is being rolled out to clinics gradually. If you don't see it in your account yet, message us via the in-app chat.

**Step 5: Open Filters in the New Calendar**

Click **Filters** at the top left of the calendar, above **Scheduler**. The **Filters** panel opens on the right.

1. The panel starts with the filters you already know: **Locations**, **Employees** (with **Show inactive staff** to include staff who are no longer active), **Statuses** and **Services**. Click a section's name to open or close it. **Resources** (your rooms and equipment) appears when you view the calendar by resource or in Month view.
2. Click **Preset** to load a saved set of filters, or save the current ones as a new preset.

![The new calendar Filters panel with the Employees, Statuses and Services sections and the Preset button marked](https://support.pabau.com/hubfs/Pabau%202%20Knowledge%20Base/kb/gap-2026-10/250985963716-01-new-drawer.png)

*The Filters panel in the new calendar*

**Step 6: Filter by Payment Status, Channel and Blockouts**

1. **Payment status**: tick **Unpaid**, **Part paid**, **Fully paid** or **Deposit** to see only appointments in that state, for example to chase unpaid visits at the end of the day.
2. **Channel**: tick **Online bookings** or **Offline bookings**. Show only appointments booked online or booked by your team.
3. **Client labels**: click **Edit** to filter by your clients' labels (see Step 7).
4. **Blockouts**: switch **Show blockouts**, **Show holidays** and **Show assists** on or off.
5. Click **Apply Filters**. The number next to **Filters** shows how many filters are active. Click **Reset All** to clear them.

![The lower part of the Filters panel with Payment status, Channel, Client labels, Blockouts and the Apply Filters button marked](https://support.pabau.com/hubfs/Pabau%202%20Knowledge%20Base/kb/gap-2026-10/250985963716-02-new-sections.png)

*Extra filters in the new calendar*

**Step 7: Filter by Client Labels**

1. In the **Edit** window, type in **Search** to find a label, or tick **All labels**.
2. Tick the labels you want. The number selected shows at the bottom left.
3. Click **Apply**, then **Apply Filters** in the panel. The calendar shows only appointments for clients who have one of the ticked labels.

![The Client labels window with the Search box, a ticked label and the Apply button marked](https://support.pabau.com/hubfs/Pabau%202%20Knowledge%20Base/kb/gap-2026-10/250985963716-03-labels-modal.png?v=2)

*Choose client labels to filter by*

**TIP:** Labels are created and managed in **Clients**. Click the **Clients** link at the top of the window to go there.

**What's next?**

- [How to Create and Use Calendar Presets](https://support.pabau.com/en/pabau2/how-to-create-and-use-calendar-presets?hsLang=en)
- [How to Filter by Teams in the Calendar](https://support.pabau.com/en/pabau2/how-to-filter-teams-in-the-calendar?hsLang=en)
- [How to Filter Cancelled Appointments in the Calendar](https://support.pabau.com/en/pabau2/how-to-filter-cancelled-appointments-in-the-calendar?hsLang=en)
- [Why Isn't a Staff Member Showing in the Calendar?](https://support.pabau.com/en/pabau2/why-isnt-a-staff-member-showing-in-the-calendar?hsLang=en)

---

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