--- title: How to Administer a Vaccine for a Client (New Client Card) description: Learn how to record a vaccine administration in the new Client Card — pick the vaccine, pin the injection site on the body diagram, and log batch details. --- [Skip to content](https://support.pabau.com/en/pabau2/how-to-administer-a-vaccine-for-a-client-0#main-content) [![pabau logo white](https://support.pabau.com/hubfs/pabau%20logo%20white.svg)](https://support.pabau.com/en/pabau2?hsLang=en) Open main navigation Close main navigation - [Get Support](https://pabau.com/support-center/) [Get Support](https://pabau.com/support-center/) Pabau Knowledge Base - There are no suggestions because the search field is empty. 1. [Pabau Knowledge Base](https://support.pabau.com/en/pabau2?hsLang=en) 2. [New Client Card](https://support.pabau.com/en/pabau2/new-client-card?hsLang=en) # How to Administer a Vaccine for a Client (New Client Card) ## This article explains how to record and administer a vaccine in Pabau, including logging dosage details, batch numbers, and follow-up appointments. #### **Step 1: Access Client Card** Start by [logging into your Pabau account](http://app.pabau.com) using your login credentials. Then, navigate to the search bar located at the top of the screen and type in your client's name. Their profile will appear on the search results, click to access their client card. ![](https://support.pabau.com/hs-fs/hubfs/image-png-May-14-2026-01-52-38-8139-PM.png?width=670&height=289&name=image-png-May-14-2026-01-52-38-8139-PM.png) #### **Step 2: Open the Vaccines Section** In the client card, click on the **"EMR"** tab in the navigation menu at the top (labelled **"Chart"** for US accounts). This opens the clinical overview grid. Click on the **"Vaccines"** card to open the client's vaccination dashboard, where you can view and manage their full vaccination history. If you don’t see the **"Vaccines"** card, the Vaccines feature needs to be enabled for your account first — see [How to Manage Vaccines](https://support.pabau.com/en/pabau2/how-to-manage-vaccines-0?hsLang=en). ![EMR section of the new Client Card with the Vaccines card highlighted](https://support.pabau.com/hs-fs/hubfs/image-png-Jul-29-2026-09-16-41-6394-AM.png?width=670&height=202&name=image-png-Jul-29-2026-09-16-41-6394-AM.png) #### **Step 3: Administer Vaccine** Click the **"Administer a vaccine"** button in the top right corner of the Vaccines section. This opens the **"Administer a vaccine"** modal. ![Administer a vaccine button in the top right corner of the Vaccines dashboard](https://support.pabau.com/hs-fs/hubfs/image-png-Jul-29-2026-09-20-08-0536-AM.png?width=483&height=286&name=image-png-Jul-29-2026-09-20-08-0536-AM.png) #### **Step 4: Select a Vaccine** At the top of the modal, the **Scheduled vaccines** panel summarises the client’s vaccine courses. Each vaccine is shown with a row of dose indicators — a green tick for administered doses and a clock icon for doses still due. Hover over an indicator to see its scheduled or administered date. To choose the vaccine you’re administering, open the **"Administer Vaccine"** dropdown and select the vaccine from the list. Each option shows how many of its doses have been given so far, and you can type in the search box to narrow the list. ![Administer a vaccine modal with the Scheduled vaccines panel and the Administer Vaccine dropdown open](https://support.pabau.com/hs-fs/hubfs/image-png-Jul-29-2026-09-30-27-5234-AM.png?width=644&height=525&name=image-png-Jul-29-2026-09-30-27-5234-AM.png) **NOTE:** Only vaccines that still have doses due appear in the dropdown. When you select a vaccine, Pabau administers its earliest outstanding dose. If you need to administer a vaccine that isn’t listed at all, click **"+ Add Another Vaccine"** at the bottom of the dropdown. This opens the **"Schedule a vaccine"** wizard so you can schedule it first — once scheduled, it appears in the dropdown ready to administer. **![Add Another Vaccine option at the bottom of the vaccine dropdown](https://support.pabau.com/hs-fs/hubfs/image-png-Jul-29-2026-09-31-43-1251-AM.png?width=670&height=345&name=image-png-Jul-29-2026-09-31-43-1251-AM.png)** #### Step 5: Enter Administration Details Once a vaccine is selected, tap or click the relevant area on the body diagram (front and back views, on the left side of the modal) to record where it was given. A colour-coded pin is placed on the diagram, and a matching administration card appears beside it. Then complete the following fields: - **Date:** The date the vaccine is administered. This defaults to today’s date and cannot be set in the future. - **Administered by:** The staff member administering the vaccine. This defaults to you — select a different team member if needed. - **Batch Number** (on the administration card): Select an existing batch from stock — each option shows the batch number, expiry date and remaining quantity — or click **"+ New batch"** to record a new batch number, expiry date and quantity. Recording a batch is optional. - **Administration Site** (on the administration card): Choose a preset site, such as *Left Deltoid*, or type your own into the **"Select a site, or input one manually"** field. A site is required for each vaccine. To administer more than one vaccine in the same visit, select the next vaccine from the dropdown and pin it on the diagram — each vaccine gets its own card. To remove a vaccine, click the **×** button in the corner of its card. ![Body diagram with a colour-coded pin and its matching administration card](https://support.pabau.com/hs-fs/hubfs/image-png-Jul-29-2026-09-36-45-3478-AM.png?width=670&height=263&name=image-png-Jul-29-2026-09-36-45-3478-AM.png) #### Step 6: Administer the Vaccine Once all fields are completed, click **"Administer"** in the bottom right corner of the modal to save the record. If any required information is missing, the modal lists what needs fixing before the record can be saved.  ![Administer button in the bottom right corner of the modal](https://support.pabau.com/hs-fs/hubfs/image-png-Jul-29-2026-09-37-27-8168-AM.png?width=652&height=198&name=image-png-Jul-29-2026-09-37-27-8168-AM.png) The administered dose will be updated in the vaccine table, showing the administration date, site given, batch number, and batch expiry. ![Vaccine table updated with the administered dose details](https://support.pabau.com/hs-fs/hubfs/image-png-Jul-29-2026-09-39-48-0428-AM.png?width=670&height=221&name=image-png-Jul-29-2026-09-39-48-0428-AM.png) With the vaccine administered and recorded, the client's vaccination history will be updated automatically, keeping their clinical record accurate and complete. --- Was this guide helpful? Let us know by voting below - your feedback helps us write clearer articles. 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